1. INTRODUCTION
   Overton Education is committed to safeguarding the privacy of individuals and ensuring the secure handling of personal information. This Privacy Policy outlines how we collect, use, disclose, and protect your personal data in compliance with the General Data Protection Regulation (GDPR) and other relevant privacy laws in England.
   
   
2. INFORMATION WE COLLECT
   We may collect the following types of personal information:
   – Name, contact details, and address.
   – Date of birth.
   – Emergency contact details.
   – Educational and health information relevant to our programs.
   – Payment information for transactions.
   
   
3. HOW WE COLLECT INFORMATION
   We collect personal information through various channels, including:
   – Registration forms.
   – Online platforms and websites.
   – Correspondence (email, phone calls, etc.).
   – CCTV on our premises for security.
   
   
4. PURPOSES OF DATA PROCESSING
   We process personal data for the following purposes:
   – Administering and delivering our educational programs.
   – Ensuring the safety and well-being of participants.
   – Processing payments and managing financial transactions.
   – Communication regarding programs, events, and updates.
   – Complying with legal obligations.
   
   
5. LEGAL BASIS FOR PROCESSING
   We process personal data based on the following legal grounds:
   – Contractual necessity for program participation.
   – Compliance with legal obligations.
   – Consent for specific purposes (where applicable).
   
   
6. SHARING PERSONAL INFORMATION
   We may share personal information with:
   – Our staff and volunteers for program administration.
   – Third-party service providers for specific functions.
   – Authorities if required by law.
   
   
7. DATA SECURITY
   We implement appropriate technical and organisational measures to ensure the security and confidentiality of personal data.
   
   
8. DATA RETENTION
   We retain personal data only for as long as necessary for the purposes outlined in this policy or as required by law.
   
   
9. INDIVIDUAL RIGHTS
   Individuals have the right to:
   – Access their personal data.
   – Rectify inaccuracies.
   – Erase personal data.
   – Object to processing.
   – Request data portability.
   
   
10. COOKIES AND SIMILAR TECHNOLOGIES
    Our website may use cookies for a better user experience. Users can manage cookie preferences through browser settings.
    
    
11. THIRD-PARTY LINKS
    Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of such websites.
    
    
12. UPDATES TO THIS POLICY
    This Privacy Policy will be regularly reviewed and updated. Any changes will be communicated through appropriate channels.
    
    
13. CONTACT US
    For any privacy-related inquiries or to exercise your rights, contact:
    overtoneducation@outlook.com
    
    
14. SUPERVISORY AUTHORITY
    If you believe your data protection rights have been violated, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

Policy Owner: David Overton
Date: 19/01/2024

Welcome to Overton Education! We are delighted to have you join us for a period filled with learning, fun, and adventure. To ensure a safe and enjoyable experience for everyone, we kindly ask all participants to adhere to the following Code of Conduct:

1. Respect Others:
   – Treat fellow participants, staff, and volunteers with kindness and consideration.
   – Bullying, harassment, or any form of disrespectful behaviour will not be tolerated.
2. Follow Instructions:
   – Listen attentively to staff and follow their instructions promptly.
   – Failure to comply with staff instructions may result in a risk to personal safety and will not be tolerated.
3. Safety First:
   – Prioritise your safety and the safety of others.
   – Follow all safety guidelines, rules, and procedures provided by Overton Education staff.
4. Proper Use of Facilities:
   – Respect school property, facilities, and equipment.
   – Report any damages or issues to Overton Education staff immediately.
5. Health and Hygiene:
   – Maintain good personal hygiene.
   – Inform Overton Education staff of any health concerns, allergies, or specific health and safety protocols that need to be followed.
6. Appropriate Attire:
   – Dress appropriately for scheduled activities.
   – Wear suitable clothing and footwear for each activity.
7. Electronic Devices:
   – Limit the use of electronic devices during educational activities.
   – Follow Overton Education rules regarding the use of electronic devices.
8. No Forbidden Substances:
   – The use of tobacco, alcohol, drugs, or any other prohibited substances is strictly forbidden.

Consequences for Non-Adherence:
– Verbal Warning: Participants may receive up to three verbal warnings before parents are contacted, unless it involves serious behavioural issues, including but not limited to fighting, abusing staff, vandalism of equipment, and facilities.
– Parent/Guardian Notification: In the case of persistent issues or serious behavioural concerns, parents/guardians will be informed, and a meeting may be scheduled.
– Immediate Dismissal: Serious breaches of the Code of Conduct may result in immediate dismissal.

Appeals Process:

– Participants and their parents/guardians have the right to appeal any disciplinary actions. Appeals should be made in writing to the designated Overton Education staff within 24 hours of the incident.

Policy Owner: David Overton
Date: 19/01/2024

1. INTRODUCTION
   Overton Education is committed to ensuring the safety and well-being of all participants involved in our educational programs in England. This safeguarding policy outlines our dedication to promoting the welfare of children and vulnerable individuals, as well as providing guidance on preventing, recognising, and responding to safeguarding concerns in accordance with English legislation and best practices.
   
   
2. LEGAL FRAMEWORK
   This policy is designed to comply with relevant legislation, including but not limited to:
   – Children Act 1989 and 2004
   – The Protection of Children Act 1999
   – Working Together to Safeguard Children 2018
   – Keeping Children Safe in Education 2021
   – Disclosure and Barring Service (DBS) checks and procedures
   
   
3. PRINCIPLES
   – Best Interest: The best interest of the child or vulnerable individual will be the paramount consideration in all actions and decisions.
   – Empowerment: Participants will be encouraged to voice their concerns and opinions.
   – Prevention: Proactive measures will be implemented to prevent abuse or harm.
   – Confidentiality: Information regarding safeguarding concerns will be treated confidentially and shared only with those who need to know.
   
   
4. STAFF TRAINING
   All staff and volunteers working at Overton Education will receive regular training on safeguarding procedures, recognising signs of abuse, and reporting mechanisms. Training will be in line with the latest government guidance and best practices. Staff will also receive first aid training to ensure a prompt response to health-related incidents.
   
   
5. CODE OF CONDUCT FOR STAFF AND VOLUNTEERS
   All staff and volunteers will adhere to a comprehensive code of conduct that includes appropriate behaviour, professionalism, and the necessary boundaries for safeguarding. Breaches of this code may result in disciplinary action.
   
   
6. RECRUITMENT PROCEDURES
   – All staff and volunteers will undergo enhanced DBS checks before being appointed.
   – References will be obtained for all staff and volunteers, and any gaps in employment history will be explored.
   
   
7. SUPERVISION AND MONITORING
   – Adequate supervision will be maintained during all educational activities.
   – Staff-to-participant ratios will comply with industry standards and regulatory requirements.
   
   
8. COMMUNICATION AND REPORTING
   – Participants will be encouraged to report any concerns or incidents to a designated safeguarding officer.
   – All staff will be informed of the reporting procedures, and a clear reporting pathway will be established.
   
   
9. RESPONSE TO SAFEGUARDING CONCERNS
   – All reported concerns will be taken seriously and investigated promptly.
   – Overton Education will work collaboratively with local authorities and the appropriate agencies to address safeguarding concerns and protect the welfare of participants.
   
   
10. REVIEW AND UPDATING
    This policy will be reviewed annually and updated as necessary to reflect changes in legislation, best practices, or program procedures.
    
    
11. ACKNOWLEDGEMENT
    All staff, volunteers, and participants involved with Overton Education will be required to acknowledge receipt and understanding of this safeguarding policy.

By implementing and adhering to this safeguarding policy, Overton Education aims to create a secure and enriching experience for all participants involved in our educational programs in England.

Policy Owner: Mr David Overton
Date: 19/01/2024

This Terms and Conditions Agreement (the “Agreement”) is entered into by and between the undersigned participant (“Participant”) and Overton Education (“Company”) for participation in any Overton Education activity, including all holiday camps and revision sessions (the “Activity”). By completing the registration process and submitting payment, Participant acknowledges and agrees to the following terms and conditions:

1. Cancellation Policy:
   • Full refund minus a £25 cancellation fee if cancelled anytime up to 29 days before the start date of the activity.
   • No refund if cancelled within 28 days of the start date of the activity.
2. Early Booking Discount: Cancellation Policy:
   • 50% refund and £25 cancellation fee if cancelled anytime up to 29 days before the start date of the activity.
   • No refund if cancelled within 28 days of the start date of the activity.
3. Cancellation Procedure:
   • All cancellations must be made in writing and sent to overtoneducation@outlook.com.
   • The cancellation date is considered the date the written notice is received by the Company.
4. Refund Process:
   • Refunds, if applicable, will be processed within 14 business days from the date of receiving the cancellation notice.
   • Refunds will be issued in the same form as the original payment.
5. Changes:
   • Participants may request changes in writing up to 15 days before the start of the Activity.
   • Change requests are subject to approval by the Company.
6. Activity Changes or Cancellation by the Company:
   • The Company reserves the right to cancel or reschedule the Activity for any reason.
   • In the event of cancellation by the Company, Participants will be entitled to a full refund of the activity cost.
7. Participant Responsibility:
   • Participants are responsible for their own transportation to and from the Activity location.
   • Participants are responsible for any additional expenses incurred during the Activity.
8. Code of Conduct:
   • Participants are expected to adhere to Overton Educations code of conduct.
   • Any violation of the code of conduct may result in expulsion from the Activity without refund.
9. Liability:
   • The Company is not responsible for any injury, loss, or damage to personal property during the Activity.
   • Participants are encouraged to obtain appropriate insurance coverage.
10. Cooling Off Period:
    • Participants have a statutory 14-day cooling-off period from the date of booking, during which they can cancel and receive a full refund. This right may be waived if the Activity starts within the 14-day period and the Participant agrees.
11. Governing Law:
    • This Agreement shall be governed by and construed in accordance with the laws of England.

Policy Owner: David Overton
Date: 19/01/2024